Entry Rules & Regulations
Entry Rules & Regulations
Applicants must thoroughly read the mandated Health Protocols <<link>>
1. Application Guidelines
a. Please thoroughly go through all information mentioned in this form prior to submitting your application. Registration confirmation received will be subject to applicable confirmation criteria and the entry rules given herein.
b. An applicant can apply for only one of the five on-ground, non-elite race categories – marathon, half marathon, Open 10K, Dream Run, Senior Citizens’ Run and Champions with Disability; multiple applications will entail all entries not being confirmed. Further, an applicant must apply for the event using a single email address.
c. An applicant will be confirmed, subject to fulfilling conditions mentioned herein and confirmation qualification criteria (where applicable), only for the race category he/she has applied for.
d. Applicants can register only via online using this registration link <<link to online registration>> and paying applicable entry fees based on race category opted for. No individual/group has been authorized to collect entries on behalf of the event promoter, Procam International Pvt. Ltd. (PIPL).
e. Group entries:
(i) Group entries shall be accepted ONLY for the Dream Run, Senior Citizens’ Run and Champions With Disability categories. There shall be a minimum of 20 individual entries from the said participative categories to comprise a group.
(ii) All members of the group must fulfill the minimum age eligibility to apply, Dream Run to be born on or before 14th January 2011 and Champions with Disability participants to be born on or before 14th January 2011 and Senior Citizens’ to be born on or before 14th January 1963. Further all team members are mandated to follow the Health Protocols laid down herein (see point 2 below).
(iii) Click here <<link to relevant section – given at the end of this document>> to know the process of group registrations where the group/corporate is sponsoring the entry fees of its team members/employees.
(iv) Click here <<link to relevant section – given at the end of this document>> to know the process of group registrations where individual team members/ employees will be paying their own entry fees.
g. Before sending in your/your ward’s application, please check if you:
(i) have filled in details against all mandatory fields prefixed with ‘*’ in the application form;
(ii) have paid the requisite entry fees;
(iii) have agreed to the ‘waiver’, ‘consent’ and ‘entry rules and guidelines’ in the application form;
(iv) uploaded your vaccination certificate of both doses having taken one dose of WHO approved vaccine;
(v) have met the minimum age eligibility criteria of the event.
Where any discrepancy is found in any of the above-mentioned mandatory requirements, your application will not be confirmed.
h. Once you successfully submit your online application, details in your online profile cannot be changed/edited by you. For any corrections, please email at email@example.com
i. On entry confirmation, marathon, half marathon and Open 10K runners will be further classified into age categories for awards and accolades. For more information, click here.
j. Application status: An applicant’s application status can be viewed on an event website within 7 working days of registration . If you are unable to check application status online, please contact our event helpline number +91-(0)22-42020200 or email us at firstname.lastname@example.org .
k. Charity Running Places: Unregistered applicants or individuals who wish to contribute to a NGO/cause of their choice can approach the participating NGOs (registered with the Philanthropy Partner, United Way Mumbai) for availing Charity Running Places, which are available by making a donation. Charity Running Places shall be availed till 18th December 2022 or until charity running places are available.
(i) Relevant confirmation criteria will be applicable for the timed race categories
(ii) Applicants availing charity running places will mandatorily need to follow all required Health Protocols (refer to point 2 below).
(iii) Such applicants will also need to submit all the necessary mandatory documents as specified in the application process.
For information on Charity Running Places and the list of participating NGOs, log on to www.unitedwaymumbai.org/tmm
2. Health Protocols for Event Application and Participation
a. Only fully vaccinated (WHO approved vaccines) applicants will be considered for registering and entry confirmation for the 2023 edition of Tata Mumbai Marathon.
b. On race day, each participant’s temperature will be thermally screened, and those with fever or are ill, will not be allowed to run on race day – participants will be asked to leave the race premises with immediate effect. This is in the best interests of all event stakeholders. Entry fee refund and deferment of entry (refer to point 5) will not apply for such participants.
C. Important: Overseas applicants must check on travel protocols and quarantine rules of their respective localities/countries and Mumbai, India in force prior to applying and participating at the Tata Mumbai Marathon 2023.
3. TMM 2023 Expo & Running Number Bib Collection
a. Running number bibs must be collected by all participants from the TMM 2023 from Wednesday, 11th to Saturday, 14th January 2023.
For this edition, participants will be given options to choose their bib pick-up time slot; overseas and outstation participants will get a slot preference for Saturday 14th January 2023. Slots will be assigned on a first-come, first-served basis.
b. It is mandatory for all individual participants of the marathon, half marathon and Open 10K race categories to collect their running numbers personally from the Bib Collection Center within the TMM 2023 Expo. Confirmed participants must carry along following documents in order to collect his/her number bib:
(i) Application confirmation.
(ii) Govt. approved photo ID proof.
c. In case of unavoidable circumstances, a runner confirmed in any of the above 3 mentioned race categories can send his/her representative to collect running number bib on his/her behalf. Please note, a representative will not be allowed to collect running number bib on behalf of more than ONE participant. Please note, the representative collecting the number bib must be fully vaccinated, and must carry a soft copy of his/her vaccination certificate to enter the TMM 2023 Expo premises. The representative must carry along following documents for number bib collection:
(i) Application confirmation.
(ii) Govt. approved photo ID proof of the runner.
(iii) Govt. approved photo ID proof of the representative.
d. Group collection for Dream Run, Senior Citizens’ Run and Champions With Disability participants: A group can send their representative/s to collect the running number bibs on behalf of their team members. Running number bibs of the entire group participating in Dream Run, Senior Citizens’ run and/or Champions With Disability category/ies will be handed over at one go. Groups need to select bib pick-up slots online. Please note, the representative/s collecting the number bibs must be fully vaccinated, and must carry a soft copy of his/her vaccination certificate to enter the TMM 2023 Expo premises. The representative/s need to carry the following documents for collection of number bibs:
(i) Printed copy of group confirmation email sent across to the group’s point person
(ii) Printed copy of signed letter <<link to letter format>> on the NGO/company letterhead authorising the representative/s to collect number bibs on behalf of the group.
(iii) Govt. approved photo ID proof of the representative.
e. No running number will be posted to individual mailing addresses for whatsoever reasons. Further, no number bibs will be handed over to any participant post the declared closing hours of the Expo – by 7 p.m. on Saturday, 14th January 2023 all race category participants, and by 7 p.m.
4. Entry Rejection and Refund Policy
a. Once an entry is confirmed, no requests for refund of application fees will be entertained under any circumstances.
b. Where your application is rejected for reasons whatsoever, including not having uploaded the required fully vaccination certificate (refer to point 2(a) above), the entry fee component paid will be refunded on or before 28th February 2023. An amount of ₹ 150 will be deducted as processing charges.
c. Application fees shall not be refunded by virtue of non-participation, including failure by a confirmed participant to collect his/her bib from the Expo or not allowed to run on the race day due to high temperature or being unwell.
d. Any refund discrepancies must be brought to the attention of the Event registration team immediately. Refund queries will not be entertained post 28th February 2023.
5. Entry Deferment Policy
a. Only in the case of the TMM 2023 event is canceled for reasons whatever, would your entry at the TMM 2023 be carried forward, in the same race category, to the subsequently conducted edition of the Tata Mumbai Marathon. No additional entry fees will be charged to such participants. Qualification criteria set for the next edition shall however apply.
b. In the case where participation in specific race categories needs to be reduced in view of any Government issued protocols, the rule of last-in-first-out will be applied. Such participants who do not get final confirmations can defer their entry in the same race category to the next conducted edition of Tata Mumbai Marathon. No additional entry fees will be charged to such participants. Qualification criteria set for the next edition shall however apply.
6. Other Important Points
a. Notwithstanding anything mentioned herein, top-up donations, where made at the time of applying for the event, will not be refunded under any circumstance of whatsoever nature.
b. The right to participate in the event and the rights and benefits available to the applicant under this entry form are at the sole discretion of PIPL, and cannot be transferred to any other person under any circumstances. The applicant alone shall be entitled to the rights and benefits arising out of such confirmation of participation.
c. Confirmed runner’s identity and proof of residence may be verified by a verification agency hired for validating the details provided by you in the form. Where any information and/or any document provided by an applicant/runner at any point in time is found to be incorrect, participation of the said runner shall be withheld/disqualified and there will be no refund of application fees paid by the runner. All benefits accruing to the said runner as a participant of Tata Mumbai Marathon 2023 shall stand forfeited.
d. Race day images of all participants will be screened visually after the race and if any of the participants is found not wearing the running number bib allotted to him/her, the participant registered for that bib will be disqualified from the race and the subsequent edition of the event in 2023. Further, Procam International reserves the right to take necessary legal action against the registered participant and the person who has used the running number bib on race day, for impersonation.
e. Any race day audio, video, or visual recordings made by a participant at the TMM 2023 Expo or on race day are to be used only for personal purposes; these cannot be used for any commercial purpose. The official photographer of TMM 2023 is One Glint and individual photographs of runners will be available for sale and download on the event website 48 hours post closing hours of race day.
7. Event Promoter reserves the right to amend or alter the terms of the Tata Mumbai Marathon at any point in time without any notice.
Group Registration Process where the group/corporate is sponsoring the entry fees of its team members/employees for the on-ground Dream Run/Senior Citizens’ Run/Champions with Disability participative category.
a. Point of contact of the group/ corporate (PoC) to fill the pre-requisite form <<link it to form1>> or email the request to email@example.com with the number of registrations required in the Dream Run/Senior Citizens’ Run/Champions with Disability race category, mentioning the group name.
b. Post submission of the group/ corporate pre-requisite form, the PoC will be emailed the payment link to pay the cumulative entry fees of all its team members.
c. On making online payment, PoC to share online payment receipt on firstname.lastname@example.org with group/corporate details.
d. On receiving payment confirmation, a receipt voucher of registration fees will be generated and sent by PIPL to the PoC’s email address (as mentioned in the pre-requisite form).
e. The TMM registration team will email PoC the unique codes required to get the individual team members registered online to be part of the group.
f. All members of the group/corporate need to individually register online here using the online codes issued by PIPL.
g. By using the code, the team member is not required to pay the applicable entry fees of the on-ground Dream Run/Senior Citizens’ Run/Champions with Disability category. However, where he/she wants to, the team member can make an additional payment in the form of donation for a NGO of his/her choice; such payment will not be sponsored by the group/corporate in question.
h. Purchasing online codes does not guarantee entry to the event. The members of the group/corporate need to register online here using codes before the registration end date or till the running spaces are available for the on-ground Dream Run/Senior Citizens’ Run/Champions with Disability category at the TMM 2023 edition. Registrations will close as and when the running spaces are filled.
i. Once online codes are purchased, they can only be used online for Tata Mumbai Marathon 2023 edition and till the time registrations are open or running places are available. The amount against unused codes can be refunded after deducting the processing fees of INR 150. The refund will be made by 28th February 2023.
j. Team members not mentioning the online code given by PIPL, and as intimated to them by their PoC, will not be considered to be part of the group. Such applicants will be required to collect their running number bib from the TMM Expo separately.
k. All requisite mandatories (health protocols and submission of mandatory documents) will apply for all team members registering under the group.
Group Registration Process where individual team members/ employees will be paying their own entry fees for the on-ground Dream Run participative category.
a. Point of contact of the group/ corporate (PoC) to fill the pre-requisite form <<link it to form2>> or email the request to email@example.com with number of registrations required in the Dream Run/Senior Citizens’ Run/Champions with Disability race category, mentioning the group name.
b. The TMM registration team will email PoC the common code required to get the individual team members registered online to be part of the group.
c. All members of the group/corporate need to individually register online here using the common code issued by PIPL, and pay the applicable entry fee.
d. Purchasing the common code does not guarantee entry to the event. The members of the group/corporate need to register online here using
code before the registration end date or till the running spaces are available for the on-ground Dream Run/Senior Citizens’ Run/Champions with Disability category at the TMM 2023 edition. Registrations will close as and when the running spaces are filled.
e. All requisite mandatories (health protocols and submission of mandatory documents) will apply for all team members registering under the group.
In accordance & compliance with Information Technology (Reasonable Security Practices and Procedures and Sensitive Personal Data or Information) Rules, 2011, any individual, having any grievance with regards to his/her personal data, can address such grievances to Mr. Pratik Acharya (Grievance Officer) at firstname.lastname@example.org